EXHIBITOR INSTRUCTIONS

 

Pre-Registered Exhibitor Check In:  There will be a check in area at the entrance.  You will be given your table number/ location. Volunteers will be available to assist you in locating your location. Please provide the name of your 2 complimentary admissions no later than Friday, Sept. 8th. Two wristbands will be distributed to each vendor and all others will be charged $10 unless they registered in advance at the $5 rate.

 

Set-Up: Starts on Tuesday, September 19th from 1:30 PM – 3:30 PM only. Given the 2 hour timeframe, unloading may get backed up so plan to arrive early. A few carts/dollys will be available.

 

Loading/Unloading: You may use the front and north side doors for loading and unloading. No unloading will be permitted at the front entrance after 3:30pm.

 

Parking: We expect 700 attendees at the event, therefore after unloading please find a space in the north parking lot.

 

Electricity: If you indicated on the registration form that you require electric, you will need to provide your own extension cord.

 

Expo Hours: Your booth should be manned from 4:30 PM until 7:00 PM.

 

Break-Down: PLEASE PLAN TO STAY UNTIL THE SHOW IS OVER AT 7:00 PM.  Early breakdown is prohibited and detracts from the event. We would appreciate it if you would please take your trash with you or dispose of it in the garbage cans which will be placed strategically around the show floor.

 

Booth Provisions and RestrictionsWe recommend you place the table at the rear of your space and stand in front of the table to greet, meet and promote your products and services. Vendors may not extend their table or displays beyond the assigned space and may not encroach in the aisle-ways. General exhibitors are not permitted to serve food or alcohol of any kind. There are several area restaurants that will be serving complimentary tasting samples and they have separate agreement forms and terms agreed to in advance. A candy dish or similar item such as a water will be permitted at all exhibitor spaces.

 

Exhibitor spaces will be assigned by industry in an attempt to ensure competitors are not set up beside each other. No confetti, glitter or helium balloons are permitted per our city contract. No open flames, combustible materials, weapons or pets are permitted. If you have an interactive game or attention grabber that is over 10’ tall, makes a loud noise or has a strong scent it must be pre-approved as a courtesy to your neighbor exhibitors.

 

Booth Signage: No back wall will be provided so all signage must be either floor standing or table top. You may use a logoed table linen or banner on the front of your table.

 

We have a “no suitcasing” policy. Should you see someone giving out materials that is not an exhibitor, please report violators to any volunteer or security personnel.


Prizes & Drawings: If you are providing a door prize, bring a container to collect business cards. You will manage your own drawing with winners being notified at your discretion. There will be no exhibitor prize winners announced at the event.

 

TO DO LIST

  •  Plan your exhibit space out. How will you decorate your table?
  • Determine if you want to provide ad specialty items and order early. You might want to consider inexpensive items for general giveaways and a nicer promotional item for those whom you have qualified.
  • Have staff scheduled in shifts so everyone can take a break. Wear comfortable shoes, wear name tags and your logoed apparel. Practice your presentation. Know your goals and objectives to measure your show results effectively. Take good notes on those you speak with to help follow up with them after the show.
  • Bring plenty business cards and brochures.

  • Extension cord if electricity was requested, strong safety pins, wide packing tape, scissors, pens and notepads, a prize drawing container to collect business cards.

 

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